Privacy Policy

This Privacy Policy describes how Attend QR handles information when you:

• Visit our marketing website.
• Request a product demo.
• Contact us.
• Use the Attend QR attendance management platform.
• Interact with an account that an organization manages for you.

Attend QR is used by organizations such as corporate offices, schools, colleges, and universities. Those organizations may manage accounts for their own employees, staff members, students, or other authorized users.

The information we handle depends on how you interact with us and how an organization has configured the product. It may include the categories below.

Account information

• Name.
• Work email address.
• Organization.
• Role.
• User or account identifiers.
• Employee or institutional ID information.

Attendance information

• Check-in and check-out records.
• Attendance status.
• Attendance dates and times.
• Shift assignments.
• Attendance entries made manually by authorized administrators.
• Attendance records created by scanning a QR code or, where an organization uses it, through the supported ID-card and Attend QR device workflow.

Leave and workplace information

• Leave requests.
• Approval status.
• Holiday information.
• Shift information.

Product usage information

When you use the website or the platform, we may collect:

• Device and browser information.
• IP address.
• Interactions with the application.
• Logs needed for security and troubleshooting.

Demo and contact information

When you request a demo or send us a message, we collect what you enter into the form, which may include:

• Name.
• Work email address.
• Organization.
• Organization type.
• Team size.
• Any other information you include in your message.

We may use information to:

• Provide and operate the service.
• Manage user accounts.
• Record attendance.
• Manage shifts, leave, and holidays.
• Generate attendance reports.
• Support administrators and users.
• Respond to support and sales inquiries.
• Improve the reliability and usability of the product.
• Detect misuse and security issues.
• Meet applicable legal obligations.

When an employer, school, college, university, or other organization uses Attend QR, that organization may create and manage user accounts and provide information about its users.

The organization may determine:

• Which users are added.
• Which information is entered.
• Who has administrative access.
• How attendance policies are configured.
• How long organizational records are maintained, where applicable.

If your account is managed by an organization, questions about how that organization uses the platform, or about the information it holds on you, are usually best directed to the organization itself.

QR codes may be used to identify a user or an attendance action so that attendance-related activity can be recorded. When attendance is marked, the product may record information such as:

• The user or account identifier.
• Whether the action was a check-in or a check-out.
• The date and time.
• The related attendance record.

The website or the application may use cookies or similar technologies for purposes such as:

• Authentication.
• Session management.
• Security.
• Remembering preferences.
• Basic analytics.

Most browsers let you block or delete cookies through their settings. Some parts of the service may not work as expected without them.

We may share information, where appropriate, with:

• The organization that administers your account.
• Authorized administrators within that organization.
• Service providers that support our infrastructure or application operations.
• Authorities, where required by applicable law.

We may retain information for as long as reasonably necessary to:

• Provide the service.
• Maintain organizational records.
• Meet contractual requirements.
• Resolve disputes.
• Maintain security.
• Meet legal obligations.

How long particular records are kept can depend on the organization that manages the account and on the requirements that apply to it.

We use reasonable technical and organizational measures intended to protect information against unauthorized access, loss, or misuse.

No method of electronic storage or transmission can be guaranteed to be completely secure, so we cannot promise absolute security.

Depending on where you are located and the law that applies, you may have certain rights relating to your personal information. These may include:

• Requesting access to your information.
• Requesting correction of inaccurate information.
• Requesting deletion of your information.
• Objecting to certain processing.
• Requesting a copy of your information.

These rights vary by jurisdiction and may not all apply to you. If your account is managed by an employer or educational institution, you may need to contact that organization first, because it manages the account and the records associated with it.

Attend QR is intended to be deployed and administered by organizations, including schools and other educational institutions. Accounts are created and managed by the organization rather than by individuals signing up on their own.

Schools and institutions that use the service are responsible for ensuring that their use complies with the requirements that apply to their users, including any that relate to students or minors.

The service may depend on third-party providers for infrastructure or operational functionality. Those providers may have their own privacy practices, which are described in their own policies.

Our website may also link to sites we do not operate. This Privacy Policy does not cover them.

Information may be processed or stored in locations where we or our service providers operate, subject to the requirements that apply.

We may update this Privacy Policy from time to time. The updated version will be published on this page, together with the date it was last updated.